First week of March is always a busy week – the conference season is in full swing, its St. David’s Day and my birthday. This year my boyfriend’s sister is also visiting. So naturally this weekend, we cleaned. A good old Spring Clean!
Today (mainly to get out of vacuuming 🙂 ), I also spring cleaned my inbox. Email is a dangerous thing. It is addictive.
I have 5 rules that help me to keep on top of my emails.
- I never leave the office with more than 30 emails (with time sensitive tasks) in my inbox.
- I delete. The delete button is not something to be feared.
- I organize. Folders are wonderful things. You can keep things, you can de-clutter, and you can find things later.
- Rules! Rules are great. Marketing gets so many email notifications. For example, I receive a seed email for every email we send. I also receive an email every time someone books for one of our events. These emails don’t go into my inbox. They go into pre-designated folders.
- I plan a minimum of 3 hours a day where I deal with emails – first thing, just after lunch, and last thing before I go home. This way I know I will always respond quickly. This way I know I won’t miss anything urgent.
Emails are dangerous if not managed well. It is so easy to feel out of control and overwhelmed at work if your inbox is out of control.